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Vox Imaging Technology Ltd

Vox Imaging Technology - Privacy Notice

We are Vox Imaging Technology Limited, registered address International House, 64 Nile Street, London N1 7SR, UK

We can be contacted via 

As a Data Controller we process a limited amount of personal data for our day-to-day business operations. This Privacy Notice provides information about our use of personal data, the rights of data subjects, and how to contact us.

Types of personal information we process and why 

We hold these types of information about the following:

  • Website visitors: Website cookie preference settings, website page counts and viewing data. 

The data from Essential cookies is necessary for the website to function the right way, including remembering your preferences for other cookies. Our lawful basis is a Legitimate Interest for enabling website functionality.

The data from Analytics cookies helps us to understand how the website performs and to analyse what works and where it needs improvement. Our lawful basis for analytics cookies is Consent (they are only used if you accept them). 

Further information about the cookies can be viewed by clicking the cookie consent button on our website.

The data retention is 1 year for essential cookies and 400 days for analytics cookies (if you accept them), or the point at which you clear them from your device.

  • Potential R&D partners or customers: Name, contact details, your role and organisation. 

We use this data to contact you about our products or a partnership with us, if we think it will be of interest to you. Our lawful basis is Legitimate Interest for R&D or business development.

We abide by the Privacy and Electronic Communications Regulations (PECR), which means you can unsubscribe from marketing at any time via an unsubscribe link at the bottom of the email, or by contacting the admin on We only share details of our own goods and services in our marketing.

We hold your details for 5 years from our last interaction. If you opt out of communications we may move your details to a suppression list so that we do not contact you again.

  • R&D partners: Name, contact details, your role and organisation, contract/agreement details, billing or payment details if relevant. 

We use this data to fulfil our agreement and manage our partnership with you. Our lawful basis is Contract; we are finalising or fulfilling an agreement with you.

We keep your details for 7 years from the end of the contract or our last interaction, whichever is later.

  • Suppliers: Name, contact details (email address and/or phone number), your role and organisation, payment details. 

We use this data to manage our relationship, including paying you. Our lawful basis is Contract; we are finalising or fulfilling an agreement with you.

We keep your details for 7 years from the end of the contract or our last interaction, whichever is later.

  • Job candidates: Name, contact details, CV, interview notes, information relating to a job offer. 

We use this data during our recruitment process to identify and recruit suitable candidates for our roles. Our lawful basis is Contract. 

We keep these details for 1 year after receipt of CV, interview or job offer, whichever is our latest interaction. 

If you join the team as an employee, the information will form part of your personnel file and then our Employee Privacy Notice will apply.

  • Directors, Investors or Shareholders: Name, contact details, director role and/or investment details. 

We use this information to manage our relationship with you, for which our lawful basis is Contract, and in our statutory reporting to the regulators, for which our lawful basis is Legal Obligation. 

We share your contact details in line with our regulatory requirements; it will be listed in official documents such as company filings and would be used in any potential data room. 

We hold this information for as long as we are legally required to do so.

How we get the personal information 

Most of the personal information we process is provided to us directly by you. 

In the case of website analytics, it’s received via your use of the website if you consent to the analytics cookies. You can learn more about our cookies via the information in the cookie consent button on our website.

In the case of recruitment, information is provided directly by you, and some may be generated during the recruitment process (such as an offer letter). 

If you are a potential research partner or customer, we have received your data either directly from you, from publicly available sources (such as LinkedIn), or if you’ve been referred by someone else. 

If your details were not sourced directly from you, then we will contact you to let you know that we have your data and give you the chance to opt out of communications. If you wish not to be contacted, please let us know. 

Data sharing and transfers

Like most organisations, we use processors such as cloud service providers for email and file management, who act on our behalf. We have agreements in place with these processors to ensure that your data is processed in compliance with the law and only upon our instruction. We never sell your data.

When we work with external service providers outside the UK or EU, we only transfer data if the destination country or organisation is considered by the UK or EU to have sufficient data protection safeguards in place. If not, we take steps to ensure your data’s safety, such as using EU Standard Contractual Clauses (SCCs) or the UK International Data Transfer Agreement (IDTA).

Your data protection rights

Under UK or EU GDPR, you have rights relating to the processing of your personal data. They are:

  • Right of access: You can request access to a copy of the personal data which we hold about you, as well as details about why and how we use it;

  • Right to rectification: You can ask us to change or complete any personal data we hold about you which is inaccurate or incomplete;

  • Right to be forgotten/erasure: You have a right, under certain circumstances, to ask us to delete any personal data we hold about you. Please note that there may be situations where we must retain your personal data after a request for erasure if we have a lawful basis for doing so;

  • Right of restriction: You can ask us to restrict (i.e. prevent) the processing of your personal data where you have objected to our use of it and if we have no lawful basis to continue processing it;

  • Right to object: You can object to us using your personal data for particular purposes; 

  • Right of data portability: In certain circumstances, you can ask us to transfer the data we hold about you to another service. This would be sent in a structured, commonly used, electronic form; and

  • Automated decision making: You have a right not to be subjected to automated decision making and profiling, in certain circumstances.

How to exercise your rights or make a complaint

If you want to exercise any of these rights, or if you have any concerns about our use of your personal information, please contact us:


Post: Vox Imaging Technology Limited, International House, 64 Nile Street, London N1 7SR, UK.

You can also complain to a supervisory authority if you are unhappy with how we have used your data. In the UK that is the Information Commissioner’s Office (ICO): 

Helpline number: 0303 123 1113 

ICO website:


Version date: January 2024